| Guide for tutoring |
Our mission 🚀
| With our distinctive approach to education, we make learning fun and change how knowledge is created and shared.
Self-confidence leads to better grades – in every subject, in every class.👏 |
 |
First steps 🚪
Please check if you have fulfilled the following points. If not, please inform the school coordinator or your site director . Please click on completed items!
- Submit testimonials and resume
- Submit extended certificate of good conduct
- Signature in the key list
- Hygienic concept known
- Instruction guide for tutoring
- Access data for Cockpit School: briefing by Alerno management
- Signature under the fee contract
⚠️ If you are missing any documents, you can upload them here in the
Form
upload:
https://wkf.ms/3Tk5lSz
Teaching 🏫
- Please inform yourself about the learning level, the learning difficulties as well as the work and social behavior of the students in Cockpit before the beginning of the lessons. Determine which learning steps have been performed so far. If you are unclear, ask the school coordinator or the relevant site manager.
- Please determine for each student:in what will be learned in class.
- Please think about a methodical approach and prepare the learning material. Be prepared if students do not have their notebooks and books(Plan B).
- If you are in the
alerno
-site, always pick up your students and trial students personally from the waiting area. When you work at school, your students sit in the assigned classroom and wait for you. - Always greet your students in a friendly manner and introduce yourself and the students to the new students.
Design 📖
At the beginning of a new tutoring course, you will greet the students in a friendly manner at the school or location together with the school coordinator or location manager. This is followed by a round of introductions and welcomes. This serves the purpose of getting to know each other, communicating the goals of the course, outlining the process and the
alerno
-rules.
Class schedule
- First of all, you need to establish the presence of the students :
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- At school: Have students sign attendance sheets .
- In location: you take attendance in your course. Missing students will be noted later in the minutes.
Please inform the school coordinator or the site management as soon as a student:in the course has been absent without excuse several times!
- Prepare working material
- Short circle talk about learning achievements and progress in school. Please address each student personally. Positively reinforce achievements through praise and recognition . Avoid general topics.
- Determine what is to be practiced or learned. Especially content or learning paths that have not been understood should be practiced. Memorizing vocabulary is not one of them.
- Focus on the development phase: Your goal should be to reach this phase as quickly as possible.
- Work phase: Go from student to student and quietly discuss or explain the learning paths and exercises to be worked on.
- Important: Make sure that all students get the same supervision time!
- Result control in the last 15 minutes. Make sure that all tasks have been completed in full and correctly. If not everything has been accomplished, this must be noted in the log system.
⚠️
During class, you will fill out the protocol template in note form . You transfer your notes to the protocol system after the class. They serve as proof of work and are a prerequisite for the payment of your fee.
Conflict settlement
In order to be able to guarantee a quiet course of instruction, the alerno rules of conduct apply in the location and the consequences agreed upon with the school apply in the school.
Disruptions of the lessons as well as endangering other students will not be tolerated!
- Student:in is not motivated and cooperative
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- No or incomplete school supplies
- Incorrect or no information about grades and class work
- Pupil:in absent without excuse
⚠️ In the school, please inform the school coordinator, who will inform the school to work on a solution of the
problem to work on.
⚠️ In the site, please inform your site manager who will call the parents .
- Student:in disrupts group lessons
Please prevent a student from interfering with his/her classmates’ learning.
-
- Ask the student to be quiet.
- In the site: the student:in comes to the site management or to an extra room.
- At school: you act according to the rules and agreements with the school and inform the school coordination.
- Request site management to inform parents if student:in is repeatedly disruptive.
- Student:in would like to leave before class ends
💡 This is only possible at school if the parents have given their consent in advance.
and you have been informed of this by a teacher at the school or by the school coordinator.
or if the parents pick up the student themselves.
💡 This is only possible in the site if the parents are called by the site management.
have been and agree with it. It’s best to talk to your site management.
- Difficult group constellation results in a poor learning situation
💡 Please inform the school coordination or your site management. The aim is to create a
To have an age-heterogeneous group, i.e. students of different ages.
Documentation 📄
Please enter the class minutes, grades , and classwork dates in the minutes system (Cockpit). Write down for each student shortly after each lesson what was worked on and how the student was motivated. The protocol must have been prepared by the next day . Only then will the fee be credited. With the help of the protocol we can inform the schools and the parents about the school development.
Don’t worry, at the site your site manager will handle the parent meetings and these will also be recorded in the log system.
Protocol 🖊️
- Protocol template
You will receive a protocol template for your group, which is like a class register.
is built. There you enter keywords for the following three areas:
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-
-
-
-
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- Teaching topic (T)
- Learning level (LS) What can he/she do (not yet)?
- Work and social behavior (AS)
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-
-
-
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⚠️ With the help of the log we can follow the school development.
The aim is to create a platform for parents to talk to each other and to inform each other.
to achieve comprehensible statement about the tutoring work. This also includes the
Documentation of grades and exams important. Does another tutor:in teach
A complete protocol is the prerequisite for a goal-oriented and efficient
and coordinated tutoring.
- Monthly report – Only for teachers in the cooperation school
If you work in a school, you prepare a monthly report once a month.
This serves to inform the school about the learning situation in the group and to
is an important part of the cooperation between
alerno
and school.
Please send the report at the beginning of the month for the previous monthby mail to
Your assigned school coordinator.
⚠️ The complete entries of the logs in Cockpit and the filling in of the monthly report.
are a prerequisite for the transfer of the fee.
Cooperation 👪
🚫 No criticism in front of parents and students:inside 🚫
Never speak critically about group situations or students in front of customers. Clarify critical
Always ask questions with the door closed. Should you find yourself in the classroom talking about office
please point this out to your site management.
👁️🗨️ Behavior during counseling sessions
If you enter the office during a consultation, the site manager will introduce you to
briefly before. Kindly greet the customer.
👁️🗨️ Delay or cancellation due to illness
Should you be late, fall ill or have any other reason for not being able to make your
If you have any lessons, please report this as soon as possible.
⚠️ Please use the following form: https://wkf.ms/3CnWWaE
Only cancellations via this form will be accepted.
👁️🗨️ Lesson cancellations
If the class is canceled and you are not on time, up to 3 hours before
Start of lessons, from
alerno
you will receive the full fee.
🧑🤝🧑 Representation
If you are asked to substitute, we ask that you be cooperative.
Flexible tutors:inside receive the most courses and therefore the targeted fees.
👁️🗨️ Cleanliness
You are responsible for the cleanliness of the classroom. No paper or painted
Tables, wiped board, chairs stand neatly at the table. Should students:inside vandalism
please inform the school coordinator or your site manager.
💡Appearance
Please ensure a well-groomed appearance and avoid unpleasant odors
(e.g. garlic, smoking, sweat).
⚠️ Close location
If you are the last person in the location, please make sure that all windows are closed.
are, the heating is not turned up and no one is in the rooms anymore.
Please always lock the doors.
Fee statement 🧮
As a freelancer, you are responsible for the accuracy of your invoices. You must keep the invoices for 10 years.
The following template serves as an aid. It can be obtained from the school coordinator or site administrators. The template meets the legal requirements.
The places marked in red are examples. These must be individually adjusted.
Please note that
one lesson is 45 minutes
and not 60 minutes. For example, at an hourly rate of €12.50, you’ll get €9.38 for 45 minutes.
The fee statement is reviewed for accuracy by site management. It must always be in the mail to the school coordinator or site manager by the15th of each month .
Fees can ONLY be paid if correctly filled out invoices are available!
After you have read the guide, we ask you to answer 4 questions at the following link for quality assurance purposes: https://alerno.monday.com/docs/3568612587
⚠️ Satisfaction surveys
Thank you for your support and for helping the students:inside with their school problems. Now we sit down as
alerno
and ask you for your grades.
Your opinion is important to us!
We ask for a maximum of 5 minutes of your time to better customize our service to your needs. Your data will be evaluated 100% anonymously.
Click here to access the survey: https://bit.ly/nhl-umfrage
You help us as a company with your answers, but above all you help all students at
alerno
. Thank you for your participation.
P.S
You can participate in the survey as many times as you want during your employment with us. We welcome praise, criticism and suggestions for improvement from you.
We’re glad to have you on the team.
Here’s to good and successful cooperation.
Gerrit Hollander Erik Hollander
Executive Board Management